There are various ways in which you can receive further support and guidance on procurement.
The Procurement Officer
If your query is regarding a particular quotation or tender then you should always raise a query as early as possible directly with the public sector procurement officer for the tender: they will know the specifics of the particular tender.
Any queries should ideally be raised in writing.
If the query is regarding a live procurement exercise then queries can be raised via the online Postbox in Public Contracts Scotland or PCS-Tender (if the procurement officer is using this portal).
Centre of Expertise
Queries can be raised with the relevant Centre of Expertise if your query is regarding a specific sector e.g. education (APUC), health (NSS), local government (Scotland Excel) or central government (Scottsh Procurement).
Supplier Development Programme
If you are a Scottish Small Medium Enterprise (SME) or a Third Sector Organisation advice and guidance is available through the Supplier Development Programme (SDP). SDP provide free training and support as well as events around Scotland.
Business Gateway provides practical help, advice and support for new and growing businesses in Scotland, such as:
- Magazines / e-bulletins / newsletters / leaflets;
- Telephone help/support centre;
- Training courses and events;
- One-on-one consultancy support.
Social Firms Scotland
Social Firms Scotland provide support for to organisations who create work for those who face barriers to employment . They provide: information and advice; business development support; events and training; fostering collaboration.
P4P: Partnership for Procurement
P4P supports Scotland's Third Sector to access public procurement. Their support includes:events: workshops; online resources such as templates; consortia working.
Senscot supports the networking of social entrepreneurs, and are working to establish and maintain a support network for social enterprises.
As well as providing this Supplier Journey website, Scottish Procurement also provide support and guidance via gov.scot: the Scottish Government website includes a section on Public Procurement in Scotland, which includes a range of information including legislation.
Public Contracts Scotland and PCS-T
Both online esourcing portals include their own user guidance to support you through using these systems, as per below:
PCS Helpline: 0800 222 9003
PCS-T website: www.publictenderscotland.publiccontractsscotland.gov.uk
PCS-T Helpline: 0800 069 8630
PCS-T Helpline email: firstname.lastname@example.org
The Single Point of Enquiry
The Single Point of Enquiry (SPoE) - is an impartial point of contact where suppliers can seek advice or raise concerns if they are dissatisfied with specific public procurement practices. It’s important to note that the SPoE does not have any legal powers regarding a tender decision made by a public sector body.
The Procurement Journey
The Procurement Journey is a website which contains guidance written for public sector procurement officers. This takes procurement officers through the complete procurement process. It is useful for suppliers to refer to this to gain an understanding of why procurement officers are asking for information in their tenders.
links to other useful sites