ESPD/SPD Summary & Hints

Quickfire Guide

Quickfire Guide

SPD Summary

The SPD:

  • is a standard questionnaire
  • is used by procurement officers to ask exclusion and selection questions
  • cannot have questions added or existing questions amended by the procurement officer and therefore should only contain questions that are relevant and proportionate to the procurement exercise
  • should contain minimum requirements for certain selection questions where relevant e.g. if a procurement exercise had insurance requirements the procurement officer will include the insurance levels needed
  • is a self-declaration process i.e. bidders do not need to provide up-front evidence.  Normally only the supplier who is likely to be awarded the contract will be asked for this information by the buyer at the award stage
  • you are expected to answer all questions truthfully
  • data previously submitted in an SPD can be re-used by the bidder (as long as it is relevant and correct for the new current procurement exercise)

SPD Process in Summary

  • the procurement officer will determine which standard SPD questions are required
  • the procurement officer will include any minimum requirements in either the PCS SPD Module or in the Contract Notice
  • the Contract Notice is published via Public Contracts Scotland (PCS) by the procurement officer
  • you decide whether to submit a bid
  • you must respond to the SPD in the format the procurement officer has specified.
  • the procurement officer will normally only request evidence/certification before Contract Award


You should:

  • register on PCS and PCS-Tender
  • raise any queries with the Procurement Officer
  • allow as much time as possible to raise clarifications/complete your bid
  • ensure responses are relevant to the particular procurement exercise
  • double-check all responses before submitting your bid