The European Single Procurement Document or ESPD contains questions used at the selection stage of a procurement exercise i.e. it allows procurement officers to ask questions to identify suitably qualified and experienced bidders for their procurement. This is ensure that public money is spent with lawful, capable and stable suppliers.
The ESPD also includes the procurement exercise exclusion criteria i.e. the circumstances when a supplier would be excluded from the procurement exercise. Some of these exclusions may be mandatory - the bidder must be excluded - and some may be discretionary.
The ESPD is used across the EU and was introduced to:
In Scotland some slight changes were made to the standard European Union ESPD document to allow for differing terminology and some exclusion criteria differences e.g. blacklisting. As a result the ESPD document used in Scotland is referred to as the ESPD (Scotland).
The current ESPD (Scotland) template used by public sector procurement officers, with procurement officer instructions, can be found in the Procurement Journey.
An ESPD is:
The ESPD (Scotland) can be issued to bidders within a tender document (when using an Open Procedure) or before the tender document is issued i.e. if it is the first stage of a two stage procurement procedure like a Restricted Procedure, Competitive Dialogue, Competitive Procedure with Negotiation or Innovative Partnership Procedure.
The ESPD (Scotland) does not ask questions about the specific tender, it asks about you as a supplier e.g. do you have any criminal convictions? Can you meet the insurance levels required for the contract?
The procurement officer can make the ESPD (Scotland) available in three ways to bidders for completion. These are:
The procurement officer will determine which standard ESPD (Scotland) questions are required for their procurement;
The procurement officer will include any minimum requirements and additional information on the questions asked in the either the ESPD (Scotland) in the online PCS Module or in the Contract Notice
The Contract Notice is published via Public Contracts Scotland (PCS) by the procurement officer;
The Contract Notice will contain links to all documents required, including the ESPD (Scotland).
You decide whether to submit a bid;
You must complete the appropriate format of the ESPD (as specified by the procurement officer and outlined above):
The procurement officer will normally only request evidence/certification before Contract Award to the one supplier.