The European Single Procurement Document or ESPD contains questions used at the selection stage of a procurement exercise i.e.it allows procurement officers to ask questions to identify suitably qualified and experienced bidders for their procurement. This is ensure that public money is spent with lawful, capable and stable suppliers.
The ESPD also includes the procurement exercise exclusion criteria i.e. the circumstances when a supplier would be excluded from the procurement exercise. Some of these exclusions may be mandatory i.e. the bidder must be excluded, and some may be discretionary.
The ESPD is used across the EU and was introduced to:
In Scotland some slight changes were made to the standard European Union ESPD document to allow for differing terminology and some exclusion criteria differences e.g. blacklisting. As a result the ESPD document used in Scotland is referred to as the ESPD (Scotland).
The current ESPD (Scotland) template used by public sector procurement officers, with procurement officer instructions, can be found in the Procurement Journey.
An ESPD is:
The ESPD (Scotland) can be issued to bidders within a tender document (when using an Open Procedure) or before the tender document is issued i.e. if it is the first stage of a two stage procurement procedure like a Restricted Procedure, Competitive Dialogue, Competitive Procedure with Negotiation or Innovative Partnership Procedure.
The ESPD (Scotland) does not ask questions about the specific tender, it asks about you as a supplier e.g. do you have any criminal convictions? Can you meet the insurance levels required for the contract?
The procurement officer can make the ESPD (Scotland) available in three ways to bidders for completion. These are: