- Is a standard template form used across the EU (called an ESPD (Scotland) here);
- Is used by procurement officers to ask selection questions and state exclusion grounds;
- Cannot have questions added or existing questions amended by the procurement officer;
- Questions can be deleted from the standard ESPD (Scotland) template and therefore not included in the procurement exercise by the procurement officer, if they are not relevant;
- Is a self-declaration process i.e. bidders do not provide up-front evidence. Normally only the supplier who is likely to be awarded the contract will be asked for this information at the award stage;
- Data previously submitted in an ESPD can be re-used by the bidder (as long as it is relevant to the next procurement exercise);
Process in Summary:
- The procurement officer will determine which standard ESPD (Scotland) questions are required for their procurement;
- The procurement officer will include any minimum requirements and additional information on the questions asked in the either the ESPD (Scotland) in the online PCS Module or in the Contract Notice
- The Contract Notice is published via Public Contracts Scotland (PCS) by the procurement officer;
- Contract Notice will contain links to all documents required, including the ESPD (Scotland).
- You decide whether to submit a bid;
- You must complete the appropriate format of the ESPD (as specified by the procurement officer and outlined above):
- procurement officer will normally only request evidence/certification before Contract Award to the one supplier.
- Register on PCS and PCS-T;
- Raise any queries with via the Procurement Officer through normal channels e.g. PCS and PCS-T postbox;
- Allow as much time as possible to raise clarifications/complete your bid;
- Ensure responses are relevant and current to the particular procurement exercise;
- Double-check all responses before submitting your bid.